IT PROJECT PORTFOLIO MANAGEMENT: MODULARITY PROBLEMS IN A PUBLIC ORGANIZATION

Lars Kristian Hansen, Shegaw Anagaw Mengiste

Research output: Contribution to journalConference article in JournalResearchpeer-review

Abstract

As today’s public and private sector organizations heavily rely on Information Technology (IT) to provide faster cycle times and better services, IT Project Portfolio Management (IT PPM) has become a high priority issue. This research adopts engaged scholarship to investigate IT PPM practices within a large local government. The investigation applies Modularity theory to analyze rich data from the local government covering several units with quite diverse functions to address the following two questions (1) which modularity problems does a public organization have in its IT PPM practices, and (2) what modularity mechanisms can be recommended to improve IT PPM? By drawing on the theory’s distinction between visible information and Hidden design parameters five modularity problems are identified: (1) Lack of operational levels strategies, (2) No systematic approach to manage IT project information across units and sub units, (3) No standard processes for submitting IT projects proposals, (4) No centralized IT project selection process, and (5) Lack of centralized follow
up process on IT Projects across units and subunits. Based on data and by using recommendations from Modularity theory, we suggest a model addressing the identified problems by organizing IT PPM in three modules connected by three gateways. These results may be used to inform further research into IT PPM and to help managers improve IT PPM practices in public organizations.

Keywords: IT Project Portfolio Management (IT PPM), Modularity Theory, Public sector
Translated title of the contributionKoordineringsmæssige udfordringer i porteføljeledelse af IT projekter
Original languageEnglish
JournalIRIS 2012
Issue number35
Number of pages30
Publication statusPublished - 17 Jan 2012
EventInformation System Research Seminar in Scandinavia 2012: Designing the Interactive Society - Sigtunahöjden, Sigtuna, Sweden
Duration: 17 Aug 201220 Aug 2012
Conference number: 35

Conference

ConferenceInformation System Research Seminar in Scandinavia 2012
Number35
LocationSigtunahöjden
CountrySweden
CitySigtuna
Period17/08/201220/08/2012

Keywords

  • IT Project Portfolio Management
  • Project Portfolio Management
  • Portfolio Management
  • IT project
  • Modularity
  • Modular architecture
  • Public Sector
  • Local Government

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